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Cellphone

Tips on Securing Your Mobile Device

Your mobile devices are an amazing and easy way to communicate with friends, shop or bank online, watch movies, play games, or perform myriad other activities. Since your devices are such an important part of your life, here are simple steps to keep you and your devices safe and secure.

Securing Your Device

It might surprise you to know that the biggest risk to your mobile device is not hackers, but most likely you. You are far more likely to lose or forget a mobile device than have someone hack into it. The No. 1 thing you should do to protect your device is enable automatic locking of the screen, often called a screen lock. This means every time you want to use your device you first have to unlock the screen, such as with a strong passcode or your fingerprint. This helps ensure that no one can access your device if it is lost or stolen. Here are several more tips to help protect your devices:

Updating

Enable automatic updating on your devices so they are always running the latest version of the operating system and apps. Attackers are always looking for new weaknesses in software, and vendors are constantly releasing new updates and patches to them. By always running the latest operating system and mobile apps, you make it much harder for anyone to hack into your devices.

Tracking

Install or enable software to remotely track your mobile device over the internet. This way, if your device is lost or stolen, you can connect to it over the internet and find its location, or in a worst-case situation, remotely wipe off all of your information on it.

Trusted Apps

Only download apps you need and from trusted sources. For iPads or iPhones, that means download apps from the Apple App Store. For Android, download apps from Google Play. For Amazon tablets, stick with the Amazon App Store. While you might be able to download apps from other sites, these are not vetted and are far more likely to be infected. Also, before downloading an app, check to make sure it has a lot of positive reviews and is actively updated by the vendor. Stay away from brand-new apps, apps with few reviews, or ones that are rarely updated. Finally, regardless of where you got your app, once you no longer need or actively use the app, we recommend you delete it from your device.

Privacy Options

When installing a new app, make sure you review the privacy options. For example, does the app you just downloaded really need to have access to all your friends’ and contacts’ information? We also recommend you disable location tracking for everything, then enable location for only the apps you think need it. If you are uncomfortable with the permission requirements of an app, find a different one that meets your needs. In addition, periodically check the permissions to ensure they have not changed.

Backups

Always back up your data. For mobile devices, a great deal of your information is often backed up automatically, such as your photos or messages. However, backups also store your configurations, apps, and other device information, making it much easier to recover from a lost device or transition to a new one.

Work

When at work, be extra careful and never take any pictures or video that might accidentally include sensitive information, such as pictures of whiteboards or computer screens.

Your mobile devices are a powerful tool, one that we want you to enjoy and use. Just following these few simple steps can go a long way toward keeping you and your devices secure.

Fred SmithTechnologyAugust 16, 20180 comments
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Coming Soon: eUMB User Authorization Forms Online

The Center for Information Technology Services (CITS) is excited to announce that eUMB security forms will soon be available to submit online, utilizing electronic signatures by users and approvers in workflow. Users will be required to log in using Multi-Factor Authentication to access the forms. The current paper/PDF forms will be eliminated.

The following eUMB security forms will be available:

* eForms User Authorization Form and System Access (eTravel and ePAF)
* RAVEN Access Request Form
* eUMB HRMS User Authorization Form
* eUMB Financials User Authorization Form

Look for updates in the coming weeks!

Sara CananTechnologyAugust 8, 20180 comments
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July-August President’s Message

Check out the July-August issue of The President’s Message. It includes Dr. Perman’s column on immigrants’ rights and how Maryland Carey Law is helping secure them; a Q&A with new Police Chief Alice Cary; a preview of Campus Life Services’ Welcome Month; a recap of Project SEARCH’s graduation, and a new alignment for UMB’s overall commencement; stories on UMBrella scholarships and Teaching with Technology Day; a look ahead to Dr. Perman’s Sept. 18 Q&A; and a roundup of student, faculty, and staff achievements.

Click here to read the full message.

Chris ZangABAE, Bulletin Board, Clinical Care, Collaboration, Community Service, Contests, Education, For B'more, People, Research, Technology, UMB News, University Life, USGAAugust 7, 20180 comments
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Collage of social media site logos

Tips for Your Social Media Accounts

Social media sites such as Snapchat, Facebook, Twitter, Instagram, and LinkedIn are great resources, allowing you to meet, interact, and share with people around the world. However, with all this power comes risks — not just for you, but your family, friends, and employer. Below, we cover the key steps to making the most of social media securely and safely.

Posting

Be careful and think before posting. Anything you post will most likely become public at some point, impacting your reputation and future, including where you can go to school or the jobs you can get. If you don’t want your family or boss to see it, you probably shouldn’t post it. Also, be aware of what others are posting about you. You may have to ask others to remove what they share about you.

Privacy

Almost all social media sites have strong privacy options. Enable them when possible. For example, does the site really need to be able to track your location? In addition, privacy options can be confusing and change often. Make it a habit to check and confirm they are working as you expect them to.

Passphrase

Secure your social media account with a long, unique passphrase. A passphrase is a password made up of multiple words, making it easy for you to type and remember, but hard for cyber attackers to guess.

Lock Down Your Account

Even better, enable two-factor authentication on all of your accounts. This adds a one-time code with your password when you need to log in to your account. This is actually very simple and is one of the most powerful ways to secure your account.

Scams

Just like in email, bad guys will attempt to trick or fool you using social media messages. For example, they may try to trick you out of your password or credit card. Be careful what you click on: If a friend sends you what appears to be an odd message or one that does not sound like them, it could be a cyber attacker pretending to be your friend.

Terms of Service

Know the site’s terms of service. Anything you post or upload might become the property of the site.

Work

If you want to post anything about work, check with your supervisor first to make sure it is OK to publicly share.

Follow these tips to enjoy a much safer online experience. To learn more on how to use social media sites safely, or report unauthorized activity, check your social media site’s security page.

Fred SmithTechnologyJuly 26, 20180 comments
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Nissan Leaf

UMB Extends Participation in Nissan LEAF Program; Grant Improves to $5,000

The University of Maryland, Baltimore (UMB) has extended its participation in a program offering a significant rebate on the purchase of an all-electric, zero-emission vehicle, and the rebate has been bumped up to $5,000.

Through Sept. 30, 2018, UMB faculty, staff, students, and alumni can receive a $5,000 rebate on the manufacturer’s suggested retail price of a 2018 Nissan LEAF. Federal and state rebates are available as well.

To receive the incentive, download and bring a copy of both pages of the flyer linked here and proof of your University affiliation to a participating local Nissan dealership. Read the flyer to learn about the key features of the 2018 Nissan LEAF and visit Nissan’s website to learn more about the car or to find a dealer near you.

UMB has 18 120-volt or 240-volt elective vehicle charging stations (serving 36 cars) spread throughout our parking garages. The Baltimore region as a whole provides more than 200 charge station locations, and as electric vehicle popularity increases, the number of charging stations is expected to increase as well.

If you have questions about the program or charging electric vehicles on campus, please email Karen Park or call her at 410-706-2998.

Karen ParkBulletin Board, Technology, UMB News, University LifeJuly 25, 20180 comments
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Open book and green pencil

Free Summer Workshops at HS/HSL

The Health Sciences and Human Services Library offers a variety of free workshops to faculty, students, and staff.

Summer topics include:

  • Communicating with patients
  • Copyright rules and guidance for instructors
  • Choosing the right journal for your research
  • Graphic design principles for effective PowerPoint presentations
  • Best practices for managing research data
  • Imaging informatics

See the full schedule and registration information.

Emily GormanBulletin Board, Education, Research, TechnologyJune 20, 20180 comments
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Computer Keyboard-Update

The Importance of General Software Updates and Patches

What do you do when you see those little icons and pop-up messages that appear in the system tray, indicating there is a new software update available for you to download and install?  Most people find such notifications and the process of installing new software updates insignificant and disrupting. The truth is, people ignore such notifications for various reasons, such as, “Do I really need to install this update?” or “My computer is working just fine, I don’t think this update is for me!” or “I don’t have time to reboot my computer,” etc. If you are accustomed to dismissing those update notifications, you need to reconsider that practice. Applying software updates is one of the most important things you can do with your computer. In fact, if you don’t do it, you’re very likely going to get some kind of malware in your system and even get hijacked.

Your computer at UMB should already be on a regular patch cycle that updates the software automatically without you having to do anything, but it is extremely important for you to remember to do this for your personal computer at home.

What Are Software Updates, Anyway?

A software update, also known as a “patch” or a “service pack,” is a piece of software released by software vendors, mainly to address security vulnerabilities in their products. Software updates occasionally contain bug fixes and product enhancement. These updates are installed over the current installation and do not require uninstallation or re-installation of the software in question. In simple words, when you need to update a program, you don’t need to do anything other than let the updater do its thing.

A software update may contain:

  • Security vulnerability fixes: More than 90 percent of software and operating system (OS) updates are to patch security vulnerabilities in programs. A software program with a security hole in it can allow very bad things to happen to the computer. Exploiting security vulnerabilities in programs to deliver malware is a common method employed by cybercriminals.
  • Bug fixes and product enhancements: Although most software updates are developed mainly to address security holes in programs, you might come across software updates with bug fixes and product enhancements to improve program’s performance. A “bug” refers to unintended mistakes created by the programmer that cause the program to give unexpected results and errors.

Why Are Software Updates So Important for Your Computer?

To get the best performance from your computer and, most important, to stay protected against cyberattacks and malicious threats, it is very important that you do not neglect any critical software updates. Using an unpatched/outdated computer is like living in a house with no locks on the doors, inviting unwanted intruders. When you ignore updates on your computer, you are choosing to leave your computer open to infection. Cybercriminals depend on the apathy of users around software updates to keep their malicious endeavor running.

Downloading updates and installing them can sometimes be tedious, but the advantages you get from the updates are worth the time and effort to complete. The good news is you don’t even need to manually download and install most updates for each piece of software. Operating systems and a majority of programs installed on your computer can do the job for you with very little or no intervention. All you need to do is simply grant your consent when asked, by just the click of a button.

How to Manage Software Updates Efficiently

The best way to manage software updates on your computer is to let the software itself do it for you. Operating system and other software, such as your Antivirus program, can be configured to automatically download and install updates for you. However, not all software offers an automatic update feature. Widely used programs like Java and Adobe® Reader® will not update automatically, unfortunately these are typically the most frequently abused programs when they develop security vulnerabilities.

The icon will show in the bar near the clock indicating that the relevant program needs an update and requires you to activate them to start the update procedure. If you see such icons down near the clock, do the update as soon as you can.

It is important to mention that software updates are not limited to computers. Software updates also are available for mobile devices like your smartphone and other devices. The updates for such devices are usually known as “firmware updates.” In the case of smartphones, you also might receive updates for the applications installed on your phone, just the way you receive program updates on your computer. The bottom line is: Do not restrict yourself to just updating your computer. When you see updates for your other devices, make sure you install them as well for better performance and enhanced security.

Fred SmithTechnologyJune 12, 20180 comments
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The President's Message-June

The President’s Message

Check out the June issue of The President’s Message.

It includes:

  • Dr. Perman’s column on last month’s State of the University Address
  • A recap of commencement, UMB’s Neighborhood Spring Festival, Glendening and Ehrlich’s political discussion, and the CURE Scholars’ end-of-year celebration
  • A look ahead to Dr. Perman’s June 19 Q&A
  • Stories on philanthropic gifts to the schools of medicine and nursing
  • Two more employees benefit from the Live Near Your Work Program
  • UMB police start active shooter response training
  • A roundup of student, faculty, and staff achievements
Chris ZangABAE, Bulletin Board, Clinical Care, Collaboration, Community Service, Contests, Education, For B'more, People, Research, Technology, UMB News, University Life, USGAJune 11, 20180 comments
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2018 Summer Institute in Nursing Informatics Conference: Balancing Digital Demands: Access, Use, Security

Register for July’s Summer Institute in Nursing Informatics Conference

This year’s Summer Institute in Nursing Informatics Conference focuses on cybersecurity, including the enhanced use and the availability of technologies in the health care environment.

Don’t miss the opportunity to dialogue with experts in the field from across the United States at the University of Maryland School of Nursing from Wednesday, July 18 to Friday, July 20, with pre-conference events on Tuesday, July 17.

Early bird registration has been extended until Friday, June 8.

Find more information and register. 

Emily ParksEducation, TechnologyMay 31, 20180 comments
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Discover and Share Data with New UMB Data Catalog

The Health Sciences and Human Services Library (HS/HSL) is proud to introduce the UMB Data Catalog, a searchable and browsable collection of records describing datasets generated by UMB researchers.

The UMB Data Catalog promotes research collaboration and data sharing by facilitating the discovery of data sets that may be otherwise hard to find or unavailable from data repositories. Rather than functioning as a repository to store data, the Data Catalog provides information about data sets, including a description of the data set, keywords,  file format and size, access rights, and links to associated articles. With the UMB Data Catalog, researchers can describe their data and make it discoverable, but they are not required to share their data. Instead, the catalog allows users to request data access through an author, an administrator, or a repository. By allowing researchers to identify common research interests and by supporting the sharing and reuse of research data, the UMB Data Catalog has the capacity to promote interdisciplinary collaboration.

The HS/HSL is a member of the Data Catalog Collaboration Project (DCCP) along with New York University (NYU); the University of Pittsburgh; the University of Virginia; the University of North Carolina, Chapel Hill; and Duke University. Members run their own installations of the data catalog, developed by NYU, but work together to share and improve system design, content curation, and outreach efforts.

The HS/HSL thanks the researchers who have contributed to the UMB Data Catalog during its initial development phase.

  • Sergei P. Atamas, MD, PhD, School of Medicine
  • Peter Doshi, PhD, School of Pharmacy
  • Corey Shdaimah, LLM, PhD, School of Social Work
  • Jay Unick, MSW, PhD, School of Social Work

Help us build the UMB Data Catalog! If you are interested in submitting a data set, have a suggestion for additional data sets to add, or need more information about the project, please contact us.

Everly BrownCollaboration, Education, Research, TechnologyMay 22, 20180 comments
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Quantum Financials Town Hall Set for June 4

The second Quantum Financials Town Hall will be held Monday, June 4, from 1 p.m. to 3 p.m. in the Elm Ballroom at the SMC Campus Center. If you would like to learn more about the development of UMB’s new financial system, please plan to attend.

Executive sponsors, project managers, and other project team members will be on hand to share updates about the project and provide attendees a peek at the new financials application. If you want to submit specific questions ahead of time, please send them to the team at quantumfinancials@umaryland.edu.

Everyone is welcome to attend.

Robin ReidTechnology, University LifeMay 17, 20180 comments
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The President’s Message

Check out the May issue of The President’s Message.

It includes the following:

  • Dr. Perman’s column on a new home for our Community Engagement Center
  • A recap of IPE Day
  • A look ahead to commencement
  • Dr. Robert Redfield’s appointment as CDC director
  • A Women’s History Month celebration of Dr. Angela Brodie
  • Shock Trauma’s Stop the Bleed program
  • A roundup of student, faculty, and staff achievements
Chris ZangABAE, Bulletin Board, Clinical Care, Collaboration, Community Service, Education, For B'more, People, Research, Technology, UMB News, University Administration, University Life, USGAMay 10, 20180 comments
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Check Out the Latest ‘Connective Issues’ Newsletter

The May 2018 issue of the Connective Issues newsletter from the Health Sciences and Human Services Library (HS/HSL) is now available.

Included in this issue:

  • The GDPR – Why Should We Care?
  • Virtual Reality Headset Available at HS/HSL Innovation Space
  • Fruit Ninja VR Study Break Contest – Game On
  • Discover and Share Data with the New UMB Data Catalog
  • Advice for Grads
  • Movable Monitors Roam the HS/HSL
  • HS/HSL Historical Collection Open House Event
Everly BrownContests, Education, Research, TechnologyMay 10, 20180 comments
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A Reminder After World Password Day – Don’t Reuse Passwords

World Password Day was celebrated on May 3, and it’s a great excuse to recognize and break the habit of reusing passwords. It is estimated that at least 59 percent of all people reuse the same password for all of their accounts, from social networking sites to their most sensitive financial systems.

Security and Compliance at UMB gets reports almost weekly for credentials posted publicly that contain umaryland-related usernames and the passwords associated with those accounts on sites that have no relation to the University. If you are using the same password on your University account and those sites, you are putting University data at risk.

We are in the process of implementing multi-factor authentication using DUO, which will help prevent University credentials from being used without being able to authenticate using a second factor such as your cellphone. Most popular internet sites also offer multi-factor authentication, but some people think it is too cumbersome to use. I certainly advocate that you should use multi-factor authentication wherever possible, from Facebook and Twitter to your personal banking accounts.

If you choose not to protect your personal sites with multi-factor authentication, you must make sure that you are not reusing passwords between accounts. This is one of the main reasons that hackers are successful in breaking into unrelated accounts; credentials posted on the internet after data breaches occurred at some of the internet’s most popular sites — Yahoo, Equifax, MyFitnessPal and Dropbox, just to name a few — were used to gain access to unrelated accounts.

There have been many reports that show why hackers are so successful in gaining access to your accounts:

  • We keep using the same passwords again and again.
  • Most people have 99 things to worry about every day, and passwords are typically not one of them
  • People treat work and personal accounts with the same indifference — 47 percent of users have the same password for their work and personal accounts.
  • Breaches no longer faze us — 53 percent of people have not changed their password even after the announcement of a data breach at a popular site.
  • My account was in that breach? Still not fazed — only 55 percent of people will change their password after finding out that their credentials were part of a data breach.
  • We think our Instagram and Facebook posts are for our friends only — 51 percent of people refuse to believe that their credentials could be compromised by information shared on social media.
  • We love a good, old-fashioned spreadsheet — 42 percent keep passwords in a file on a mobile device in Excel or Word.
  • Most people don’t feel that they are worth a hacker’s time — 38 percent think  their accounts are valuable enough to a hacker.
  • We’re all a little lazy. Unless IT requires us to change our password, most people are happy to continue with the same password — 39 percent say if it’s not required, they won’t do it.

Maintaining unique and strong passwords for every account is a difficult task. However, for a small fee and in some cases for free, there are password managers available that will generate strong passwords for every account you have. Most also have the capability to store personal details for those accounts and will auto populate your username and password into websites for you. It takes the guesswork out of creating unique passwords and provides a roadblock to a hacker if your credentials are stolen at one site to keep them from trying those same credentials anywhere else. It also makes it easy to change passwords in the event that one of your accounts ends up in a data breach.

In addition to using multi-factor authentication wherever possible, I strongly recommend that you investigate a password management program to manage all of your account information.

Fred SmithTechnologyMay 9, 20180 comments
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Nissan Leaf

UMB Continues Participation in Nissan LEAF Rebate Program

The University of Maryland, Baltimore (UMB) is continuing its participation in a program offering a significant rebate on the purchase of an all-electric, zero-emission vehicle.

Through June 30, 2018, UMB faculty, staff, students, and alumni can receive a $3,000 rebate on the manufacturer’s suggested retail price of a 2018 Nissan LEAF. The benefit cannot be combined with any other Nissan special incentives.

To receive the incentive, bring a copy of both pages of the flyer linked here and proof of your University affiliation to a participating local Nissan dealership. Read the flyer to learn about the key features of the 2018 Nissan LEAF and visit Nissan’s website to learn more about the car or to find a dealer near you.

UMB has 16 120-volt or 240-volt elective vehicle charging stations (serving 32 cars) spread throughout our parking garages. The Baltimore region as a whole provides more than 200 charge station locations, and as electric vehicle popularity increases, the number of charging stations is expected to increase as well.

If you have questions about the program or charging electric vehicles on campus, please email Karen Park or call her at 410-706-2998.

Karen ParkBulletin Board, Technology, UMB News, University LifeMay 8, 20180 comments
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