Quantum Financials, which will become UMB’s new financial and reporting system, passed another milestone last week: the completion of the second of four conference room pilots, or CRPs. CRPs are testing cycles used to confirm that the decisions made so far will work for the University when the new system goes live.
The purpose of the second testing cycle was to give Functional Leads hands-on experience with guiding system settings for their areas and in preparing for and executing UMB’s first round of testing within specific areas of the application, including purchasing and finance. The testing cycle was a success. The team identified processes that worked successfully and some that need additional refinements, and it even uncovered a few bugs that are being researched and addressed by the software vendor.
Functional Leads Susan McKechnie (finance), Joe Evans (procurement), and Kevin Cooke (grants) led preparation and testing within their respective areas. In fact, the Quantum Change Champions group got a sneak peek of the upgraded system at the group’s April 19 meeting. Evans led the group of 25 through creating and approving a requisition in Quantum, showcasing new features including purchasing from a catalog and quick ways to view the status of recent requisitions.
First System Upgrade/Evaluation Underway
As CRP2 activities ended, the project team immediately shifted focus to upgrading UMB’s environments to the most current release of the software — the version we will use when Quantum goes live. Functional and technical team members are now evaluating new features, functionality, and how UMB’s settings work with the new release.
Conversions and Integration Testing
The technical teams have been very busy as well. Team members created programs to convert data from eUMB Financials to Quantum. Preparation for CRP2 included testing and refining 15 conversion programs needed to populate the Quantum environments with UMB data such as suppliers, department IDs, and some sample transactional and historic data. CRP2 also included testing 11 of the 46 integrations that Quantum will have to make with other systems such as iLabs, BIORESCO, eUMB HRMS, and the state of Maryland’s R*STARS system. Each conversion and integration requires its own program as well as testing, data validation, and refinement cycles.
As the team finishes evaluating the features and functionality delivered in the upgraded version of Oracle Cloud Financials, members will begin running another testing cycle — this time in the upgraded release. This cycle will include more converted data, integrations, and solutions than were in the previous cycle. The team will retest transactions and processes run through during CRP2 for any changes in results.
Finally, watch this space for information on the second town hall meeting to be held in early summer. That meeting will be your first chance to get a sneak peek at what’s coming in Quantum Financials!