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Signing into the Office 365 Portal Using MFA

To keep our files and data secure, multi-factor authentication (MFA) is being utilized at University of Maryland, Baltimore for certain applications. One of these applications is the Office 365 portal. When you access the portal from off-campus with your UMB e-mail address and password, you will also be required to authenticate who you are using another device – a smartphone, tablet, or landline. The tool that UMB is using for this additional layer of security is called Duo.

How do I use MFA?

In order to use MFA, it is necessary to set up your account in Duo. This can either be done ahead of time or it can be done the first time you are prompted to use MFA. For detailed instructions to set up your Duo account, visit the Center for Information Technology Services website. A Duo instructional video is available for viewing if you need help.

Logging In

Once your account has been set-up, when signing into the Office 365 portal, you will now be able to select to receive a Duo Push (recommended), Call Me or Passcode.
There is a “Remember this device” checkbox that allows you to bypass MFA for 10 hours.

For detailed information on MFA, visit the CITS MFA web page.

  
Sarah Steinberg Bulletin Board, Technology, University LifeNovember 30, 20170 comments
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What is the Office 365 Portal and Why Use It?

If you are an employee of University of Maryland, Baltimore, you have access to Office 365. Office 365 provides all the standard Office apps (email, calendar, Word, Excel, PowerPoint, and OneDrive) in a cloud environment — which means you can access your data (email, calendar, files, etc.) from anywhere that you have a device and internet access.

But how do you access all of these items from anywhere?

That’s where the Office 365 portal comes in. When you are away from your workstation, the Office 365 portal is the tool that allows you to access email, calendar, and files saved to OneDrive for Business. The portal also offers online versions of Word, Excel, and PowerPoint, which allows for quick and easy viewing and editing of files. If you’re at a meeting across campus, at home, traveling for work — whatever the scenario — use the Office 365 portal to access your email or files.

How Do I Access the Portal?

From any web browser, to go the Microsoft Office 365 home page. You will be prompted to enter your UMB e-mail and password.

If you are off-campus, there is a new security step called Multi-Factor Authentication (MFA). MFA requires another device (smartphone or landline) to authenticate that you are who you say you are by sending what is called a “Push” or a pass code. Once this step is completed, you will be taken to your Office 365 portal home page.

For detailed information on MFA, including on how to enroll, visit the Center for Information Technology Services MFA web page.

For more information on Office 365, visit the CITS Office 365 web page.

  
Sarah Steinberg Technology, University LifeNovember 30, 20170 comments
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