Office 365 posts displayed by tag

Multi-Factor Authentication Coming for Office 365

Multi-factor authentication (MFA) is being rolled out for Office 365 this fall as a means to provide extra cyber security and guard against phishing attacks.

At UMB, we will be transitioning to an approach that allows you to use a mobile device in addition to your UMID and password to achieve a significantly higher level of security and almost entirely negate the risk associated with phishing and similar attacks.

In the coming weeks, the Center for Information Technology (CITS) will hold a series of demonstrations on how to register your MFA device and how to sign on to and interact with Office 365.

Go to the CITS web page on MFA for a regularly updated schedule of these demonstrations and more information about multi-factor authentication.

  
Joe Dincau TechnologySeptember 18, 20170 comments
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Want to learn about Office 365 but are short on time?

If you have been unable to attend one of the instructor led Introduction to Office 365 classes but are eager to learn more about Office 365, OneDrive and Skype, you’re in luck! Three short videos have been created that cover the three primary Introduction to Office 365 topics.

The videos cover:

  • Introduction to Office 365 and OneDrive
  • Introduction to the Office 365 Portal
  • Introduction to Skype

These introductory videos are located on the MicroSoft Office 365 site and run approximately seven to nine minutes each. As Office 365 and OneDrive are the future of UMB, we encourage you to either attend a live training session or view these videos to learn more about these great tools!

  
Sarah Steinberg Collaboration, Education, TechnologyAugust 15, 20170 comments
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SharePoint – What It Is and Why You Want to Use It

SharePoint Online is now here at the University of Maryland, Baltimore. Not sure what it is? Keep reading!

What Is It?

SharePoint is another tool in the Office 365 tool kit that continues to provide flexibility and facilitate collaboration. It enables departments, schools, and project members to securely share and collaborate with other faculty, staff, and students. With SharePoint, you can create collaborative websites that can be used to share files, assign tasks, start blogs, calendars, manage workflows, etc. from anywhere — at the office, at home, or from a mobile device. As with OneDrive, SharePoint is also HIPAA and FERPA compliant and University approved.

What Are the Benefits?

There are many great benefits. SharePoint can help improve communications, collaboration, reduce paperwork and manual processes, and safely store and share information within your department, school, and project. Specific benefits include:

  • Accessibility and flexibility: SharePoint Online is a cloud-based service so it is easily accessible to all UMB users both on and off campus by using a browser and logging into Office 365 or from your mobile device by using an app.
  • Microsoft programs: It is closely integrated with many other Microsoft programs that you use and are familiar with such as Word, Excel, PowerPoint, and Outlook as well as many new programs that will help create and automate business processes and tasks you do regularly.
  • Collaboration: It is a great tool to improve collaboration by sharing documents, creating and assigning tasks, using lists to track requests/information, sharing calendars and timelines, discussing topics, using a discussion board or newsfeeds, creating alerts and notifications, and much more.
  • Security: Content within SharePoint is securely stored using a Microsoft managed cloud environment. It is HIPAA and FERPA compliant. Security and permissions can be set at a site, folder, document, and item level.

Why Should I Use SharePoint?

A prime use for SharePoint is file sharing for teams and departments. But it’s more than that –

  • In addition to file storage, SharePoint offers context. It automatically provides version history for every Microsoft file so that you know what was changed, when, and by whom. Using the version history, you have the ability to revert to an older version. There is also the ability to set alerts for specific documents or folders. Anytime a change is made, you can be alerted.
  • New tools – newsfeed, discussion boards, calendars, lists, tasks, etc. – they allow for the team to share and access information and communication whenever and however they want, and ensure that everyone sees the same information.

In essence, every team and department can use their SharePoint site as an intranet – a one-stop shop to share information, calendars, and files. Especially for department/teams who may not all be in one physical location – by using SharePoint, everyone has access real-time to all the same information. It’s NOT just file storage! It’s information storage.

SharePoint enables you to gain so much flexibility and accessibility. To help you, the Enterprise Training Group provides both training opportunities and resources. Please visit the Office 365 website for information.

  
Sarah Steinberg Collaboration, TechnologyAugust 9, 20171 comment
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One Drive

What is OneDrive?

At it’s very simplest, OneDrive is our new, secure, and universally accessible storage location for all your work files.

However, OneDrive offers a lot more than just file storage! It’s an integral part of Office 365 and by using OneDrive, it also allows for:

  • Accessing your files from anywhere
  • Sharing files with others
  • Work on Office documents with others at the same time
  • In a word – FLEXIBILITY!

Once your files are in the OneDrive, you can access them from any computer or mobile device that has internet access. If you’re at a meeting across campus, at home, traveling for work – whatever the scenario – if you need to access your files, you can use either the Office 365 portal or the mobile app.

If you need a colleague to review a file, by using the “Share” feature, they can view and update the file in your OneDrive – their changes will automatically appear in the file. No need to email a file back and forth!

You also can be in the same file as your colleague and both make real time updates.

By using OneDrive to store your files, you gain so much flexibility and accessibility. To help you, the Enterprise Training Group provides both training opportunities and resources. Please visit the Office 365 website for information.

  
Sarah Steinberg Bulletin Board, Collaboration, Education, People, Technology, University AdministrationJune 28, 20170 comments
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