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Susan McKechnie

On the Move – Susan McKechnie

Susan McKechnie has been promoted to assistant vice president and University controller in recognition of her contributions, span of control, and comparable positions at other Universities.

McKechnie is responsible for payroll, accounts payable, student accounting, travel administration, working fund, capital equipment inventory, general accounting, and financial reporting. Additionally, McKechnie will be an integral member of the team implementing a new financial system by the end of FY 2018.

Congratulations, Susan!

  
Clare BanksBulletin Board, On the Move, People, University AdministrationDecember 8, 20160 comments
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payroll

Electronic Faculty Timesheets Are Here!

Beginning Tuesday, Nov. 17, UMB faculty will begin using the electronic faculty time sheets. This change only affects faculty with FTE greater than 50 percent.

Online tutorials are available to support faculty during this transition.

Are Your Outstanding Time Sheets Cleaned Up?

As of Nov. 16, the manual payroll adjustment form is the only way to correct or add leave balances taken or earned prior to Oct. 31. If outstanding faculty time sheets have not been completed, do so quickly. Timely submission of leave will make it possible to view accurate leave balances online, to submit time sheets containing leave and to avoid likely delays in leave payouts.

Questions?

Your department’s payroll representative can assist with specific questions should you have any.

  
Robin Reid People, Technology, UMB News, University AdministrationNovember 13, 20150 comments
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payroll

Electronic Faculty Time Sheets Begin Nov. 17

Electronic faculty time sheets are coming on Nov. 17, 2015! To prepare for the implementation it’s important that faculty complete all outstanding time sheets through Oct. 31, 2015. This change only affects faculty with FTE greater than 50 percent.

Clean Up Outstanding Time Sheets Now

If outstanding faculty time sheets have not been completed, do so quickly. If leave balances as of Oct. 31 are not available to your department’s payroll rep this week, additional manual effort will be required. This in turn will likely delay leave payouts, the ability to view accurate leave balances and the ability to document leave taken when completing future time sheets.

Is Your CAMPUS Email Address Up-to-Date?

Confirm with your department’s payroll rep that s/he has checked your CAMPUS email address in the system. An inaccurate email address will interfere with communications and workflow related to your time sheet.

View Online Tutorials

Please review the online tutorials created to support faculty during this transition. The tutorials provide step-by-step instructions for accessing and completing the new electronic time sheet format.

Questions?

Do you have questions? Your department’s payroll representative can assist you!

  
Robin Reid Technology, UMB News, University LifeNovember 5, 20150 comments
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payroll

Electronic Faculty Time Sheets Begin Nov. 17

Electronic Faculty Time Sheets Begin Nov. 17

Electronic Faculty Time Sheets are coming on Nov. 17, 2015! To prepare for the implementation it is important that faculty complete all outstanding time sheets through Oct. 31, 2015. This change only affects faculty with FTE greater than 50 percent.

Clean Up Outstanding Time Sheets Now

If outstanding faculty time sheets are not completed by that time, additional manual effort will be required. This in turn will likely delay leave payouts, the ability to view accurate leave balances and the ability to document leave taken when completing future time sheets.

View Online Tutorials

Please review the online tutorials created to support faculty during this transition. The tutorials provide step-by-step instructions for accessing and completing the new electronic time sheet format.

Questions?

Your department’s payroll representative can assist with specific questions should you have any.

  
Robin Reid Technology, UMB News, University LifeOctober 29, 20150 comments
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payroll

Get Ready, Get Set, Go!

It’s finally here. The new time sheet for exempt (salaried) employees has arrived! For an overview, watch this short video.

Here’s a quick checklist for your first entry:

  • Begin using the new format to record time worked and leave taken after Sept. 19, 2015.
  • Complete the employee profile if you’d like to use the “Apply Profile” button to autofill your normal work schedule.
  • Enter ‘D’ for all full or partial days worked.
  • Enter hours for leave taken.
  • When you work a partial day and take leave for the balance, enter a ‘D’ and the number of hours of leave taken.

How to Enter Outstanding Time Sheets

Old time sheets are no longer available for electronic entry or correction. To enter or correct time sheets for time worked or leave taken prior to Sept. 20, Exempt employees must submit a paper exempt time sheet. All review and approval will be manual. Once your paper time sheet is fully approved, submit it to your department’s payroll representative. If you reported leave, your payroll representative will coordinate manual adjustments to your leave balances. The system will then be updated. You will be able to view reported leave on the leave balances tab within the time sheet or from the “My UMB Leave Balances” link on “My UMB Employee Self Service” page.

Use the new “My Time Sheet History” page to check whether you have any outstanding time sheets. Log in to the myUMB portal, click the “My UMB Employee Self Service” tab. On “Time Sheet Tasks Information,” click “My Timesheet History.” On the “UMB Timesheet Inquiry” page click “Search.” Review the “Pay Run ID” column. If all time sheets have been submitted, there will be no missing pay periods (for example 16-03, 16-04, 16-05, 16-06).

Coming Soon

Faculty electronic time sheets are being readied now for release on Tuesday, Nov. 17. We’ll share more information here in coming weeks.

Have Questions?

Your department’s payroll rep can assist with additional questions as you begin to use the new exempt time sheet format. As a reminder, there are no changes for non-exempt (hourly) time sheets.

  
Robin ReidPeople, University AdministrationSeptember 29, 20150 comments
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payroll

New Exempt Time Sheets Go Live Next Week

On Monday, Sept. 28 the time sheet format changes for Exempt (salaried) employees. If you have any outstanding Exempt time sheets, submit them early enough to be approved by Friday, Sept. 25.

The current time sheet format will be retired overnight on Friday, Sept. 25. With that change, you will no longer be able to electronically correct or submit time sheets for any time worked or leave taken prior to Sept. 20.

How to Check Your Time Sheets

Login to myUMB Portal, click My UMB Employee Self Service tab > My Exempt TimeSheet. On the Find an Existing Value tab, click Search. Review the Pay Period column. If all time sheets have been submitted, there will be no missing Pay Periods (such as 16-01, 16-02, 16-03, 16-04, 16-05, and 16-06). Fix any outstanding time sheets and any showing a Timesheet Status other than “Submitted” or “Loaded.” Your department’s payroll representative also can confirm whether you have any outstanding time sheets.

Preview the New Exempt Time Sheet Format

Want more information on the new Exempt time sheet format? No problem. We’ve released an overview video that highlights what’s changing – and what’s staying the same – on the new Exempt/Faculty Time Sheet. If you are new to electronic time sheets, more detailed tutorials will be made available for Exempt employees on or about Oct. 1.

Coming Attractions

Faculty electronic time sheets are slated to become available on Tuesday, Nov. 17. Stay tuned for more information.

Have Questions?

Your department’s Payroll Rep can assist with additional questions as you begin to use the new Exempt time sheet format. There are no changes planned for Non-exempt (hourly) time sheets.

  
Robin ReidPeople, Technology, University AdministrationSeptember 24, 20150 comments
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payroll

Time Sheets Are Changing For Exempt Staff (Salaried)

Have you heard? Changes are coming to exempt time sheets this month beginning Sept. 20 with PP16-07. Exempt (salaried) employees will no longer report time worked in hours. Instead, you’ll enter a ‘D’ (Duty Day) to mark full or partial days worked.

What is a Duty Day?

A Duty Day is a period of time dedicated to performing the tasks related to an employee’s position for each scheduled workday of a bi-weekly pay period. Exempt staff are paid an established salary and are expected to fulfill the duties of their position regardless of hours worked. A full time employee is expected to work (or use earned leave to account for) a minimum of 80 hours per pay period. For times when your supervisor has authorized you to work only part of your normally scheduled workday and take leave for the rest, simply enter a ‘D’ to represent the time you worked and the number of hours of leave taken in the appropriate place on the time sheet. The current time sheet format will be retired on Sept. 25, 2015 and will no longer be available for electronic entry, correction or approval. We encourage you to complete or correct any outstanding time sheets now.

Have Questions?

Your department’s Payroll Rep can assist with additional questions as you get ready for the new exempt time sheet. There are no changes planned for non-exempt (hourly) time sheets. In November, faculty time sheets will be coming online.

Stay tuned for more information.

  
Robin ReidEducation, UMB News, University Administration, University LifeSeptember 4, 20152 comments
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Public Advisory: Payroll Theft Schemes

The Research and Education Networking Information Sharing and Analysis Center (REN-ISAC) has issued a public advisory about recent university payroll theft schemes. The purpose of the advisory is to provide relevant and actionable information for prevention and defense.

Universities and colleges have been targeted by spearphishing campaigns designed to steal user credentials. For roughly the past year, many of these campaigns have used harvested credentials to alter victim’s direct deposit information. Targeted individuals include both faculty and administrators from various departments. Several of the attacks appear to have specifically targeted individuals in university medical and dental programs. These e-mails often use subjects related to salary increases to lure victims into clicking on malicious links.

Subject lines have included:

  • Your Salary Review Documents
  • Important Salary Notification
  • Your Salary Raise Confirmation
  • Connection from unexpected IP
  • RE: Mailbox has exceeded its storage limit

What Happens If You Click on the Link

The malicious links contained in these e-mails direct victims to webpages controlled by the attackers that look nearly identical to their university’s legitimate login portals. Once the attackers harvest the user’s credentials, the credentials are commonly used to access the victim’s payroll information and re-route direct deposits to a bank account controlled by the attacker. In at least one case, insurance policy information was also changed. The number of personnel targeted in these attacks also varies but reports indicate targets range anywhere from 15 to several hundred. Attacks have been documented at the University of Western Michigan, Boston University, Texas A&M, the University of Iowa, and the University of Michigan.

How to Avoid Being a Target

To avoid being a target, do not click on URLs in e-mails from unknown persons. Contact the Center for Information Technology Services or your IT support persons if you receive a suspicious e-mail. Check with your payroll administrator if an e-mail is specifically requesting that you provide personal information about your pay.

  
Chris PhillipsCollaboration, Global & Community Engagement, TechnologyNovember 13, 20140 comments
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