Technology posts displayed by category

OneDrive for Office 365 Offers Flexibility for Your Files

OneDrive is UMB’s new, secure, and universally accessible storage location for all your work files. It is HIPAA and FERPA compliant and University approved.

However, OneDrive offers a lot more than just file storage. It’s an integral part of Office 365, and by using OneDrive, it also allows you to:

  • Access your files securely from anywhere.
  • Share files with others.
  • Work on Office documents with others at the same time.

In a word: Flexibility!

Once your files are in OneDrive, you can access them from any computer or mobile device that has internet access. If you’re at a meeting across campus, at home, traveling for work — whatever the scenario — you can get access to your files  by using the Office 365 portal or mobile app.

Again, OneDrive is HIPAA and FERPA compliant, so you can be assured that your files are safe and secure no matter where you’re accessing them from.

If you need a colleague to review a file, you can let them view and update the file in your  OneDrive by using the “Share” feature — meaning their changes will automatically appear in the file. There’s no need to email a file back and forth.

You also can be in the file at the same time as your colleague, and both can make real-time updates.

By using OneDrive to securely store your files, you gain great flexibility and accessibility. To help you, the Enterprise Training Group provides training opportunities and resources. Please visit the Center for Information Technology Services’ Office 365 website for information.

  
Sarah Steinberg Bulletin Board, Technology, University LifeNovember 15, 20170 comments
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The President’s Message

Check out the November issue of The President’s Message. It includes Dr. Perman’s column on UMB’s outreach to alumni, a wrap-up of Founders Week, Derreck Kayongo’s Politics and Policy presentation, MPower seed grant recipients and an award for the BioPark, stories on RISING Baltimore and the schools’ Mission of Mercy community service, a safety tip, and a roundup of student, faculty, and staff achievements.

  
Chris Zang Bulletin Board, Clinical Care, Collaboration, Community Service, Contests, Education, For B'more, People, Research, Technology, UMB News, University Life, USGANovember 10, 20170 comments
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HS/HSL Provides Online Toolkit for Aspiring Entrepreneurs

The Health Sciences and Human Services Library (HS/HSL) has put together a toolkit of information for entrepreneurs and innovators on campus interested in learning more about intellectual property, starting a company, innovating, and other related topics.

The guide was constructed with the help of innovative individuals at UMB and is a work in progress — to be updated with future suggestions from innovators around campus who would like to contribute to the toolkit.

If you know of a resource that would make a nice addition to the toolkit, please email the HS/HSL at entre@hshsl.umaryland.edu. If you are including a web page or a website that you are directly responsible for, please include a note with permission to link to it.

  
Everly Brown Clinical Care, Collaboration, Community Service, Education, For B'more, People, Research, Technology, UMB NewsNovember 1, 20170 comments
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Libraries Partner to Provide Access to ‘POLITICO Pro’

In collaboration with the Thurgood Marshall Law Library, the Health Sciences and Human Services Library (HS/HSL) has extended access to POLITICO Pro to the entire campus.

This two-year pilot offers granular reporting and analysis across 16 policy coverage areas along with tools, trackers, and data to provide users with key policy intelligence. Areas covered include education, e-health, employment and immigration, and health care.

The resource can be accessed on- and off-campus through the database list located on the HS/HSL home page or here.

  
Steven Douglas Clinical Care, Education, People, Research, TechnologyOctober 30, 20170 comments
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Multi-Factor Authentication for Office 365 Demos Coming Soon

How you log into Office 365 will be changing soon. This fall, Multi-Factor Authentication (MFA) will be rolled out for Office 365. In the coming weeks, the Center for Information Technology Services (CITS) will hold a series of demos on how to register your MFA device as well as how to sign on to and interact with Office 365.

Check the CITS web page for MFA for a regularly updated schedule for these demos as well as other information regarding MFA.

Your IT support person will be providing you with more details.

  
Joe Dincau Bulletin Board, Technology, University LifeOctober 30, 20170 comments
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Internet Security Tips: Take a Closer Look Before You Click!

To protect yourself as you read email and surf the web, you need to know where links are going to take you, compared to where you expect to go, because links and their associated addresses can be misleading. Email sent by phishers and hackers may contain links that look like they go to familiar, expected locations — but not quite. Do you know how to tell an authentic link from a fake?

You may see “Click Here” in an email message. You can examine where that link goes by putting your cursor over the link without clicking. Try it — your browser will show you the link address. Does it go where you are expecting it to go? It also is possible for the destination web page to send you off to another page, so you should check at the top of your browser for the actual web address of the page you are viewing.

Instead of a “Click Here” link, you may see an actual link like this in an email message —  http://payroll.umaryland.edu/IncreaseYourPay.html — but just like the “Click Here” link, that address link actually might go someplace else. Put your cursor over the link without clicking, and your browser will show you where it will really send you. Does it go where you want to go?

Web page addresses have this general format:

http(s)://website name.umaryland.edu/file/path/filename.ext?parameters

Notice the punctuation around the website name:

  • :// — immediately before the website name
  • / — immediately after the website name

Any valid website at UMB will end with “umaryland.edu” and be located immediately after the double slashes and before the first single slash. 

These links look the same, but are they?

www.umaryland.edu/cits

www.umaryland.edu/cits

If you put your cursor over a link without clicking on it, your browser will generally display the address that the link really goes to, regardless of what the text under your cursor actually says.

You need to be on guard against attempts to fool you into believing it is at a safe, familiar site instead of a criminal or hacked site. The essential rule is: The real host name always appears immediately after the double slashes and before the FIRST single slash.  Hackers may build a web page address with a familiar host name before the SECOND single slash in an attempt to get you to believe their malicious site is familiar.  If you see “umaryland.edu” anywhere else in the whole address, it may be a distractor to make you think you are going to a UMB web page when you are not.

http(s)://website name/file/path/filename.ext?parameters

www.umaryland.edu/cits

Hovering before clicking and checking for a familiar host name in the correct position will save you from a great many scams and tricks offered in your email and on the web.

If you see “umaryland.edu” anywhere else in the whole address, it may be a distractor to make you think you are going to a UMB webpage when you are not.

This same rule holds true if you are expecting a web page on any other website that you may be familiar with. If you are expecting to go to PayPal, Amazon, Gmail, etc., always look for that familiar website name immediately before the first single slash.

https://www.paypal.com/home

http://www.amazon.com/

https://mail.google.com/mail/u/0/#inbox

http://www.maryland.gov/Pages/default.aspx

http://www.irs.gov/

http://www.wbal.com/

http://www.cnn.com/

http://www.redcross.org/

http://www.army.mil/

Here is an actual phishing email example:

From: Email Adminstrator <Email Administrator@umaryland.edu>

Subject: Warning !!!

Date: February 10, 2015 4:04:13 PM EST

To: undisclosed-recipients:;

Bcc: <fsmith@umaryland.edu>

Reply-To: <mailto:nz2091@qq.com>


Dear User,

We have received many negative complaints against your email address that it is being used by spammers to promote spam remotely. We wish to notify you that we will temporarily lock down all emails sent from your address and reject them until we successfully verify that this email is under ownership of the authentic user and not by some bot.

So, if you are reading this then an important action is required by you to save your email from being flagged and to avoid further discontinuation of your outgoing email service. Please click here to authenticate the ownership of your account and “Click here

Copyright © 2015 Email Security Team. All Rights Reserved

  • Hover over the From: address — It’s not from anyone at UMB.
  • Look at and hover over the Reply-To: — It doesn’t belong to anyone at UMB.
  • Hover over the “Click here” — It’s taking you to a site outside of UMB, it doesn’t have .umaryland.edu anywhere in the link.
  • If you receive an email that has that has any of these characteristics, DELETE it.

Here is a legitimate email example:

The Password for your UMID account will expire on 1/13/2015 10:06:12 AM.

This is the password used to access all UMID authenticated applications, such as the myUMB Portal, eUMB Systems, COEUS, Effort Reporting, SURFS, Blackboard, Google Apps @UMaryland, myUMB Mail, Campus Wireless (eduROAM), Library Resources, and Mediasite.

If you do not change your password, your password will expire and you will lose access to all UMID Authenticated Systems/Applications.

To reset your password, go to the Account Management Site (https://directory.umaryland.edu) and log in with your UMID and current Password. Click on the “Password” link on the left side of the screen to enter a new password.

If you do not remember your UMID or password, click on the “I cannot log into UM Account” link.

If you have any questions or the system does not accept the answer you are entering for your verification, please contact the IT Help Desk at 410-706-4357 (x6-HELP) or help@umaryland.edu.

Sincerely,

IT Help Desk
Center for Information Technology Services (CITS)
University of Maryland, Baltimore
601 W. Lombard Street, Room 540
Baltimore, MD 21201
410 706-4357 (x6-HELP)
help@umaryland.edu
www.umaryland.edu/helpdesk

 

  • This email passes all of our checks to verify links and addresses.
  • Don’t trust that just because it has the campus branding that it is legitimate — that is easily copied and can be added to more sophisticated email phishing attempts. Just remember to take a closer look, hover, and check all links before clicking through.
  
Fred Smith Technology, University LifeOctober 30, 20170 comments
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Quantum Financials Project Team Hits First Milestone

Last week, the Quantum Financials Project Team hit the first big milestone in the development of UMB’s new financials system: on-time completion of the first of three planned conference room pilots.

Over the last three months, the Quantum Financials Project Team and designated Subject Matter Experts (SMEs) have made hundreds of early decisions that form the prototype foundation of the new system. The pilots — also called playbacks — provide an opportunity for the team to see the results of decisions it’s made. This sets the stage for further research, design, and testing. At this stage, none of the decisions is final.

The goals of this first playback session were to:

  • Test the prototype Chart of Accounts to determine whether it works as anticipated and where refinements still need to be made.
  • View, understand, and test data flows within the system.
  • Identify how well the configured application addresses UMB’s needs and identify areas for further review.

This first playback sessions focused on flows within the procurement, grants, and finance modules, including the prototype Chart of Accounts. Future sessions will cover additional transactions, tests, and refinements, including a look at reporting capabilities.

Over the next few months, the Change Team will be formalizing several groups that will hear about Quantum updates and share some of that information with others on campus. If you are interested in participating with the Change Team, please send us an email at QuantumFinancials@umaryland.edu. We’ll get in touch as we formalize these groups.

  
Robin Reid Technology, UMB NewsOctober 27, 20170 comments
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Info-Security-900x900

Online Security Awareness: Watch Out for Phishing Attempts

Phishing is a method of obtaining sensitive information, such as usernames and passwords, Social Security numbers, and banking information, for malicious reasons by disguising an electronic communication as coming from a trustworthy person or organization. The malicious person “fishes” for a victim to perform an action by “baiting” the victim with what appears like a legitimate and trustworthy email or instant message. The victim often is directed to enter their information into a fake website that looks identical to a legitimate one. Communications purporting to be from social media websites, auction sites, banks, online payment processors, or information technology administrators are often used to lure victims. Phishing emails may contain links to websites that are infected with malware.

The best way to protect yourself, your family, and the University is to make sure everyone is aware of what phishing attempts look like. Generally, phishing attempts implement social engineering and fear tactics  to get you to become a victim. Also, if the offer seems too good to be true, it probably is. You always should thoroughly examine any email asking for confidential information, especially of a financial nature. Many phishing scams have obvious signs of fraud such as poor spelling or grammar. And, lastly, if you are unsure about a message, try calling the sender or visiting its website without clicking on links or attachments in the message by searching for it online or typing its website directly into your browser. Never reply to the phishing attempt, as you would be confirming to the criminal that your email address is valid and you are reading your messages.

If you think an email or instant message on your work computer is a phishing attempt, you should notify Campus Security and Compliance at security-compliance@umaryland.edu and/or your school/departmental IT staff. You may not be the only one to receive the phishing attempt, and sharing with others may stop them from falling victim. Also, you can forward suspected spam emails to DL-CITSReportSpam@umaryland.edu.

If you have become a victim and disclosed your username or password, immediately contact Campus Security and Compliance at security-compliance@umaryland.edu so that we can disable your account to prevent unauthorized account access. Acting quickly could stop the criminals before they have a chance to hijack your account.

  
Fred Smith Technology, University LifeOctober 19, 20170 comments
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UMB is Offering a Discount on the Nissan LEAF

Thanks to the efforts of Dawn M. Rhodes, MBA, chief business and finance officer and vice president, Joe Evans, assistant vice president, and several others, UMB faculty, staff, students, and alumni have the opportunity to use a significant rebate to purchase an electric vehicle (EV), the Nissan LEAF. The Nissan program will provide a $10,000 rebate (effective until Dec. 31, 2017) on the purchase of the all-electric 2017 Nissan LEAF. This rebate can be combined with a $7,500 federal EV tax credit and a $3,000 Maryland state excise tax credit (based on the LEAF’s 30 kW/h battery), which combined with the rebate could make the purchase price of the 2017 Nissan LEAF between $12,000 and $18,000 (final price depends on the options selected).

Curious about the LEAF?

The 2017 Nissan LEAF:

  • Produces zero emissions.
  • Has a 107-mile range (as measured by the Environmental Protection Agency), which can be extended to about 123 miles in ECO mode.
  • Has an above average record for maintenance per owners as reported by Consumer Reports (based on the 2011 – 2015 models).
  • Three models are offered, the S, SV, and SL, at varying manufacturer’s suggested retail prices from $31,000 to $37,000.
  • Has excellent acceleration due to the high torque of its electric motor.
  • Can recharge in three ways: “quick charge” (80 percent charge in 30 minutes), “normal charge” (using 240 volts, 100 percent charge in 6 to 8 hours), and “trickle charge” (using 120 volts, 100 percent charge in about 26 hours). Learn more about charging the LEAF on the Nissan website.

UMB currently has 16 120-volt or 240-volt EV charging stations (serving 32 cars) spread throughout our parking garages. The Baltimore region as a whole currently provides over 200 charge station locations, and as EV popularity increases the number of charging stations is expected to increase as well.

Need a reference?

Several UMB employees already have made the switch to hybrid or electric vehicles. Laura Kozak, MA, associate vice president for Communications and Public Affairs, selected a Ford C-Max hybrid a few years ago when it was time for her to purchase a new vehicle. According to Kozak, “not having to rely solely on gas as the energy source for my commute has been great! I have a 60-mile round-trip commute so the savings have been amazing.”

I (campus architect Anthony Consoli) have been driving a hybrid car since 2004. While it’s still running great at 215,000 miles, I decided to take the plunge and go to a 100 percent EV by purchasing a Nissan LEAF, taking advantage of this rare opportunity. I’ve been driving my LEAF for a week and love it. I’m happy to be supporting a future of emission-free automotive travel.

If you’re considering a new vehicle, consider the Nissan LEAF or other EV; they help make a real difference in the health of our campus, community, and planet. For more details about the Nissan Leaf discount program, download the 2017 Nissan LEAF flyer. If you have questions about the program or charging electric vehicles on campus, please email Karen Park.

Anthony Consoli, AIA, LEED AP

  
Anthony ConsoliBulletin Board, Clinical Care, People, TechnologyOctober 12, 20171 comment
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Dr. Sarah Murthi to Discuss ‘Augmented Reality Surgery’ at HS/HSL

Sarah Murthi, MD, of the University of Maryland School of Medicine will discuss the use of augmented reality in the operating room in the next “Meet the Makers” talk on emerging technology hosted by the Innovation Space at the Health Sciences and Human Services Library (HS/HSL).

The event will be held Oct. 17, noon to 1 p.m., in the Gladhill Board Room at the HS/HSL.

  
Brian Zelip Bulletin Board, TechnologyOctober 11, 20170 comments
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The President’s Message

Check out the October issue of The President’s Message. It includes Dr. Perman’s column on the Catalyst fundraising campaign, a look ahead to Founders Week and Derreck Kayongo’s Politics and Policy presentation, a recap of the quarterly Q&A, a safety tip for pedestrians, and a roundup of student, faculty, and staff achievements.

  
Chris Zang ABAE, Bulletin Board, Collaboration, Community Service, Contests, Education, For B'more, People, Research, Technology, UMB News, University LifeOctober 10, 20170 comments
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Submit Your Wishes to the HS/HSL Library Genie

How can the Health Sciences and Human Services Library better meet your needs?

Would you like to see the library’s space designed differently? Are there any new technologies you would like to see? Are there additional resources and services you would like provided?

Now is the chance to make your wishes known. The Library Genie is accepting wishes through Oct. 31. Submit three Library Wishes to the Library Genie today!

All wishes are anonymous, but if you’re willing to talk about them, please include your name and email address.

Thanks for your input, and happy wishing!

  
Everly Brown Collaboration, Education, People, Research, Technology, University LifeOctober 4, 20170 comments
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Interactive IT Security Awareness Training Coming Soon

Employees are a critical part of an organization’s defense against many IT security threats. Just as having the correct technology solutions is important, training personnel to recognize security threats is a critical part of any security strategy. As part of that strategy, organizations must consider both the content and the training methods. Training that does not engage employees or provide for continuous learning and reinforcement is not sufficient to truly make employees more security aware.

Interactive training methods are known to be far more effective at not only engaging attendees but also improving retention of content. These include programs that present employees with realistic content, security scenarios, and even simulated phishing attacks. These methods also are more continuous in nature. Rather than having an employee attend a lecture and forget the content a week later, continuous training can be directed to present employees with shorter bursts of training at multiple points throughout the year.

Of course, the final piece to effective training is measuring success. Unfortunately, many security training programs still measure effectiveness only through attendance. However, attendance cannot measure the most important factors such as how much employees are retaining and changes in behavior that ultimately identify how much less likely they are to fall victim to an attack.

To achieve security awareness, and thus effective defense, companies must employ comprehensive, interactive training. This training must be updated regularly, and its effectiveness must be measured through strategies, or other metric such as employee susceptibility to attack, post-incident follow-up, and improvement tracking.

Because security awareness training is a requirement of the Office of Legislative Affairs and the University System of Maryland Security Standards, UMB has decided to partner with KnowBe4, the world’s most popular integrated security awareness training and simulated phishing platform.

Realizing that the human element of security was being seriously neglected, KnowBe4 was created to help organizations manage the problem of social engineering through a comprehensive, new-school approach to awareness training. This method integrates baseline testing using mock attacks, engaging interactive training, continuous assessment through simulated phishing and enterprise-strength reporting to build a more resilient organization with security top of mind.

You will be hearing more about KnowBe4 as we work to roll this out to the UMB campus over the next few months.

  
Joe Dincau Bulletin Board, Education, TechnologyOctober 3, 20170 comments
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Check Out the New Connective Issues Newsletter

The Connective Issues newsletter for September is available here. Find out about how the Health Sciences and Human Services Library (HS/HSL) is supporting your work on the UMB campus and the expert resources and services it has to offer.

Included in this issue:

*Welcome and welcome back!
*Canvas poster printing available
*The “Library Genie” returns Oct. 1
*Meet your librarian
*HS/HSL Speaker Series
*Tips for students
*Whiteboard project wins votes
*Francine Brady gallery exhibit
*Scan with ease

 

  
Everly Brown Collaboration, Education, People, Research, TechnologySeptember 26, 20170 comments
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