With the implementation of Concur Travel and Expense system, some processes have been refined. In particular, the process for creating Travel Requests in Concur for non-employees has been updated. The process has steps both in Concur and outside of Concur to perform. Here are some specifics to get you started:
- All travel being paid for by UMB requires a travel request unless it's an in-state day trip with no hotel or car rental.
- Any airfare must be booked in Concur or with our travel agent, Travel Leaders. This includes employee travel and non-employee travel, such as visiting professors, non-employee students, and recruits.
- All non-employee travel that includes airfare must have an approved Concur travel request, and the airfare must be booked through UMB's travel agent or through a UMB departmental travel administrator. Hint: The Booking Type in the request must match how you're actually booking that travel.
Learn here about the steps you have to take to create and update a Concur profile for a non-employee, create the Concur travel request, and then seek reimbursement through an Accounts Payable/Disbursements function called NONPO Invoicing in Quantum Financials.
Visit the Training page on the Business Applications Concur Travel and Expense System page to access these instructions and other helpful job aids and resources for Concur.