Emailing using distribution lists can be a great time saver when you need to send a message to a group of recipients. However, below are some tips to consider when you are emailing a distribution list to follow email etiquette.
Replying All to Distribution Lists
This is all dependent on the email, however with most cases, choosing to “Reply All” will cause an influx of unnecessary emails to all the recipients on the distribution list. If it is truly a message that needs to be seen by the whole distribution list, then reply all. However, if it is only to one person or a select few, it’s better to just reply separately to those people.
If you do decide to send to the distribution list, do you know who is part of it? If you are not familiar with the specific list, check the members before sending your message.
Sending an Email from a Distribution List or Shared Account
When you are sending an email from a distribution list or shared account, it is always important to add your name at the end of the email so the recipient knows to whom they are replying. It is a bit daunting to reply to a whole distribution list, not knowing who you are speaking with. In addition, by adding your name to the end of the email, it prevents confusion to the rest of the members on the distribution list or shared account as to who the email conversation pertains to.
For more suggestions on email etiquette, visit https://www.inc.com/business-insider/email-etiquette-rules.html