Protecting sensitive information is essential in any organization, including campus communities.
Protecting sensitive information is essential in any organization, including campus communities. Microsoft's data loss prevention (DLP) and specific keyword subject line encryption are powerful tools that can help keep sensitive information secure.
Microsoft DLP is a feature in Office 365 that scans emails and attachments for sensitive information based on predefined rules or policies. These policies can be customized to look for specific types of sensitive data such as Social Security numbers, credit card numbers, or confidential business information. When sensitive information is detected, the DLP system prevents it from being leaked or accessed by unauthorized parties.
Another way to use Microsoft DLP is through specific keyword subject line encryption. This involves encrypting emails automatically if they contain a specific keyword in the subject line. If you create an email that contains the word [secure] (must include the brackets [] not braces {}) anywhere in the subject line the email will be automatically encrypted to ensure that only authorized recipients can access the information.
There are several benefits to using Microsoft DLP and specific keyword subject line encryption in a campus community:
1. Protecting sensitive information: The primary benefit of using Microsoft DLP and specific keyword subject line encryption is to protect sensitive information from being accessed by unauthorized parties. This is particularly important in a campus community where there may be sensitive student or faculty data that needs to be protected.
2. Compliance with regulations: Many campus communities are subject to regulations such as FERPA (Family Educational Rights and Privacy Act) or HIPAA (Health Insurance Portability and Accountability Act). Microsoft DLP and specific keyword subject line encryption can help ensure that sensitive information is handled in compliance with these regulations.
3. Efficient use of resources: By automating the process of identifying and encrypting sensitive information, Microsoft DLP and specific keyword subject line encryption can save time and resources. This allows staff and faculty to focus on other tasks without worrying about manually encrypting emails or checking for policy violations.
4. Customization: Microsoft DLP and specific keyword subject line encryption can be customized to meet the specific needs of the campus community. This allows policies to be tailored to the types of sensitive information that are most relevant to UMB.
In conclusion, Microsoft DLP and specific keyword subject line encryption are powerful tools that can help keep sensitive information secure. By automating the process of identifying and encrypting sensitive information, these tools can save time and resources while ensuring compliance with regulations and protecting confidential data.
For additional instructions on sending secure emails, please visit our Training Resources page.